Envelope Printing

A business typically sends out a lot of correspondence in the form of invoices, press releases, notices of sales, and special offers, just to name a few. Businesses need a quick and efficient way to send out all of that mail, and the chore can be made easier by using a computer and printer to address envelopes, instead of writing everything by hand.

Benefits of Envelope Printing

Because envelope printing is largely automated, it saves you time and allows you to easily conduct mass mailings, which can help you reach a greater number of prospective customers. This makes it more feasible to launch large-scale advertising campaigns, while also streamlining the process of sending out bills and invoices.

Uses for Envelope Printing

Because envelope printing is so versatile and easy to use, it works well for a wide range of purposes, including:

• Announcing an expansion or a move to a new location


• Sending out monthly statements or invoices


• Telling customers about upcoming events, sales, and promotions


• Sending press releases to newspapers, television stations, and other media outlets


• Alerting clients to changes in policy, pricing, or services.

Word Processing Program vs. Envelope Printer

Many word processing programs have an envelope printing feature, which automatically formats based on the size envelope you're using. Or, you can buy an envelope printer, which is specially designed for envelopes, and may be more efficient than using a standard printer.

For most people, the envelope printing feature of their word processing program is enough. It's already on peoples' computers, and requires no additional software or devices. A computer's envelope printing feature is generally easy to use; all you do is specify the size envelope you're using and then type your information into the template. Most programs also have a “mail merge” feature, which automatically prints multiple addresses from an existing database, eliminating the need to type in each address as the envelope is printed.

For anyone printing large volumes, however, an envelope printer may be a better option. This is a printer designed specifically for envelopes, which can be easier than trying to manually feed envelopes through a printer designed for sheets of paper. Most envelope printers use ink-jet technology, and they usually print in black, although color models are available. They accept a wide range of envelope sizes, from postcard size to full-sized clasp envelopes. And, they allow users to print mailing addresses, return addresses, bar codes, and marketing messages.

By L.E. Terry